Policies and Procedures

Policies and procedures are guide to everything we do and for that reason, they have to be maintained and measured; our quality assurance programme promoted by the school director will ensure our processes are always kept to the highest standards.

A successful nursery and primary school, is a combination of skilled and caring people who acknowledge that our policies and procedures are fundamental to ensuring we maintain the highest standards at all times. There are several policies and procedures that govern the way we operate our school and these will be openly published to parents and regulatory bodies. These include Health & Safety, equal opportunities, child behavior, parent partnership, staffing, nursery operations & child protection.

Early Years Foundation Stage (EYFS) 18months - 5years

ADMISSIONS POLICY

Sheerwood International School operates and anti-discriminatory policy. We welcome children from all religious backgrounds, faiths, ethnic groups and race. We have an enrollment policy which operates on a ‘first come first served’ basis. We endeavor to place all children as soon as possible, even when we have a waiting list.

LIBRARY POLICY

Children can be registered (optional) in the school’s book club. Registered children are allowed to borrow books from the book club
Any damaged (torn or unacceptably stained) or lost book will have to be paid for N1,500 for any lost book, N1,000 for damaged book.

FEES POLICY

• Fees are due termly, however, parents or guardians may decide to make annual payments
• Fee payments by installment is not acceptable
• All fees are due prior to commencement of the term by latest the 2 week into the term, all fees should have been paid
• Admission fees are non- refundable
• Tuition and certain fees, prior to school resumption are refundable, however once school starts and the child has attended at least one class, the tuition and all other fees, become non- refundable
• Fees if in cash should be paid straight to the school’s bank account; POS terminals will be available to receive card payments, e transfers are acceptable also, payment confirmation should be submitted to the school office for records

SIBLING DISCOUNT

If you have a child at Sheerwood International School, you will receive a 10% discount off tuition for their brothers and sisters.

PAYMENTS

All fees should be paid to:

Account Name: SHEERWOOD INTERNATIONAL SCHOOLS LIMITED
Bank Name: HERITAGE BANK LIMITED
Account No: 5100135635

DRESS CODE

Our dress code at school is as follows:

• Mondays to Wednesdays : School uniforms, white shirts/ blouse with navy blue shorts / pinafore; white socks (long knee length socks/ white leggings for girls) and black shoes
• Thursdays: Sports uniforms, white socks and white sports shoes
• Fridays: Dress down ( children are to be dressed decently please)
• Children in PlayGroup are not expected to wear uniforms
• Children are expected to be well groomed and look smart
• Beads are NOT ALLOWED for nursery pupils, this is to ensure the safety of all pupils

MEALS POLICIES

As part of an inclusive approach, we will provide a full range of meals, fruits and drinks during their day at our school at an optional cost
We promote healthy eating in our school, each meal is served with a fruit or fruit juice. We do not encourage carbonated drinks, too many pastries, and the likes, we will endeavor to ensure your children have balanced diets and healthy eating at all times.

TOILETRIES

At Sheerwood, parents and guardians should provide their children’s diapers, nappy cream, changing clothes, water bottles etc
For any questions, the admin office or your child’s Key Care Staff will be able to help

HSE POLICY

Safety, security and hygiene have been a particular focus for us and we are investing to provide the following facilities:

• First aid boxes
• First aid training for all teachers
• Fire extinguishers
• Fire training for school fire captains
• Hygienic food sources
• Clearly marked escape routes
• 24hr manned entry gates
• Protective fencing
• CCTV monitoring system

Our commitment to health and safety is underpinned by the School’s quality programme managed by the school’s director

CONFIDENTIALITY POLICY

All information supplied by parents is treated in the strictest confidence. Details about your child’s performance, whether academic or non-academic shall be discussed only with parents or authorized guardians.

OUR SECURITY POLICIES

The purpose of this policy is to ensure the child’s safety at all times. Parents are asked to adhere to tour policies and procedures at all times:

• Main gates and doors must be kept shut and locked at all times
• When enrolling the child, parents must provide photographs of all authorized adults (not more than2 asides parents) who will be picking up their child from school
• In the event that someone other than the parents and the authorized persons is to pick up the child, the parents must call the admin office using their registered phone numbers, a pass code may be required
• We will only release a child to someone, when we are sure the person is authorized
• Parents are strongly advised to limit brining in other people when dropping off and picking up their children at the school, this is important for the safety of your child and other children.

CHILD PROTECTION POLICY

At Sheerwood International School we take steps to safeguard and promote the welfare of our children.

UNCOLLECTED CHILD POLICY

In the event that a child is not collected by an authorised adult at the end of a session/day, we put into practice agreed procedures. These ensure the child is cared for safely by a person who is known to the child. The child will receive a high standard of care in order to cause as little distress as possible.

We inform parents / guardians of our procedures so that, if they are unavoidably delayed, they will be reassured that their children will be properly cared for.

PROCEDURES

Parents of children being admitted into the school, are asked to provide the following specific information which is recorded on our registration form:

•  Home address and telephone number –
• Place of work, address and telephone number (if applicable)
• Mobile number (if applicable)
• Names, addresses, telephone numbers and signatures of adults who are authorised by the parents to collect their child from the school, for example child minder, aunt, uncle or grandparent
• Emergency contact numbers.

On occasions when parents, or the persons normally authorised to collect the child, are not able to collect the child, they provide us with written details of the name, address and telephone number of the person who will be collecting their child. We agree with parents how to verify the identity of the person who is to collect their child.

Parents are informed that if they are not able to collect the child as planned, they must inform us so that we can begin to take back-up measures. We provide parents with our contact telephone number.

We inform parents that we apply our child protection procedures in the event that their children are not collected by an authorised adult within three hours after the school has closed and the staff can no longer supervise the child on our premises.

If a child is not collected at the end of the session/day, we follow the following procedures:

• The child’s file is checked for any information about changes to the normal collection routines.
• If no information is available, parents/carers are contacted at home or at work.
• If this is unsuccessful, the adults who are authorised by the parent to collect their child from the school and whose telephone numbers are recorded on the Registration Form – are contacted.
• All reasonable attempts are made to contact the parents or nominated carers.
• The child does not leave the premises with anyone other than those named on the Registration Form or in their file.
• If no-one collects the child and there is no-one who can be contacted to collect the child, we apply the procedures for uncollected children.
• The child stays at the school in the care of two fully vetted workers until the child is safely collected either by the parents or by the social care worker.
• Under no circumstances do staff go to look for the parent, no other staff asides the school head is authorized to take the child home with them.
• A full written report of the incident is recorded in the child’s file.
• Depending on the circumstances, we reserve the right to charge parents for the additional hours worked by our staff.